79th EAGE Conference & Exhibition 2017
Energy, Technology, Sustainability - Time to open a new Chapter
Presenters, please submit your "Presenter name confirmation" form, which we need to make sure that presenters will actually come, or send a replacement presenter. The deadline for submitting this form is 1 May.
After we have received the Presenter name confirmation, we will send you a reduction code by e-mail with which you can register for the early fee. It is our intention to send these reduction codes (to the ones who have submitted their forms) before 6 May.
Chairpersons will receive an invitation with a similar confirmation form, which needs to be submitted to us a.s.a.p. after receipt. After submission, we will send you the reduction code by e-mail with which you can register for the early fee also.
Important note for presenters:
An integral part of a technical presentation (be it an oral or poster presentation), is the technical discussion at the end of the presentation. The author should be prepared and able to discuss their paper with their peers in the audience during the last 5 minutes of his timeslot. The discussion will be facilitated by the session chair.
If the speaker deems their level of English not sufficient to have this discussion, they can request an interpreter to be present at their presentation. This interpreter is an EAGE member, who is proficient in English as well as the speaker’s native language. The request should be made in writing to the EAGE office (firstname.lastname@example.org) before 1 May 2017, such that the office has sufficient time to locate an appropriate interpreter. Alternatively the speaker can bring a colleague or peer to assist them at the time of the discussion as well. The speaker should indicate this to their session chair prior to the start of the session and introduce the person to the chair at that time.
If a speaker is not able to come to the Annual to present their own paper, they may be represented by one of their co-authors. Again, to enable a meaningful technical discussion, the alternative speaker should be familiar with the presented work and its background. The speaker should inform the EAGE office at email@example.com before May 1st to indicate this.
If the alternate speaker is not familiar with the work and this becomes clear in the discussion, this could lead to rejection of future papers at EAGE events by both the original and the alternate speaker.
Presenter Name Confirmation form
All presenters must fill in the Presenter Name Confirmation form. This form is used to:
- confirm the name of the presenter or:
- to notify us of a replacement presenter:
- or to withdraw your presentation.
Please follow the below mentioned links for:
- The Recommendations oral presentations;
- The PowerPoint template you may use to prepare your presentation.
Please note that the upload of your ePoster will not be done through your My EAGE account. Your login details to upload your ePoster have been sent to you via a seperate email mid-April 2017.
The ePoster uploads are handled by our partner, Multieposter. If you have any issues related to the upload of your ePoster, kindly send an email to their Technical Support Team (firstname.lastname@example.org).
Withdrawal of abstracts before 15 April 2017: your abstract will be removed from EarthDoc.
Cancellations of presentations after 1 May 2017, 23:59 hrs (GMT+2) may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.
Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.
Information for session chairs
Please follow the links to download the following documents:
- Guidelines for session chairs
- Chairpersons' inivitation - response form for the invitation to chair a session
- Response form for the Chairpersons' lunch invitation
Preparatory Meeting Schedule
The preparatory meeting schedule can be downloaded here approximately 2 weeks before the start of the technical programme.