80th EAGE Conference & Exhibition 2018
Opportunities presented by the energy transition
Submission Deadline for the Technical Programme
Extended abstracts should be submitted before the deadline of 15 January 2018, 23:59 hrs (GMT +1).
EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in geoscience and engineering. EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.
The accepted extended abstract is published on EarthDoc, which is an official EAGE publication, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.
Authors are encouraged to submit their material for publication in one of the journals of the association. Note, however, that acceptance for the conference does not guarantee acceptance for publication in one of the journals.
In case authors want to withdraw their abstracts please adhere to the following deadlines:
Withdrawal of abstracts before 01 April 2018: your (extended) abstract will be removed from EarthDoc. If the proceedings will be available via USB key, your (extended) abstract will not be included.
Withdrawal of abstracts after 01 April 2018: your extended abstract will be removed from EarthDoc only, NOT from USB sticks (if included), which have gone into production by then. If the latter is the case and the author and/or the author’s company insists in removing the abstract, the production costs of new USB keys will be invoiced to the author or his company.
Cancellations of presentations after 01 April 2018 may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.
Please keep in mind that only extended abstracts that have been presented will remain avavilable on EarthDoc. If the presentation has not been given, the related extended abstract will be removed, before or after the event. Therefore, both withdrawn presentations and ‘no-shows’ will be removed.
Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.
The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office by 15 January 2018 23:59 hrs (GMT +1) and authors will be notified by early March 2018. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is now composed.
Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 1 out of every 4 submitted extended abstracts is rejected.
The extended abstracts must be relevant to one of the conference topics. Authors are required to indicate the topic under which their extended abstract should be evaluated by the referees. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth.
Oral and poster presentations are treated equally by EAGE and both are considered a vital component of the EAGE Annual Conference and Exhibition.
EAGE cannot make any contributions toward coverage of expenses relating to the presentation.
Layout of Extended Abstract
Titles should be short (max. 120 characters, longer titles will be cut off) and relevant. A summary of the extended abstract (max. 200 words) must be submitted as well. Extended abstracts must be in English, original and not have appeared in any other publication.
The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and will therefore be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure as well as references. Four pages of text alone are unacceptable.
Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.
A good extended abstract set in the Conference Template [size: 354 kB]) consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.
The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.
- Do not make a cover page for your extended abstract. EAGE will make this for you with the title, authors and summary. Therefore, do not include this information in the body text of your extended abstract.
- Start the body text of your extended abstract directly under the conference logo
- Use font ‘Times New Roman 11pts’ with single line spacing. Set the alignment as justified and use the standard Word outline level (body text).
- Do not add empty lines or modify the line space.
- Use 2,54 cm (1”) for top, bottom, left and right margin.
The lay-out of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.
Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.
Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.
Example of an extended abstract [PDF:438KB], courtesy of G.D. Wach.
Uploading your abstract
Your extended abstract will be uploaded in several steps using the online submission module. The body of the extended abstract must be uploaded using the template, either in Word [doc: 354 kB] or in LaTeX [1 MB].
Please note that the uploaded document must be a PDF document. From Word, print to PDF using your preferred PDF printer (do not use 'Save as Adobe PDF'). From LaTeX, follow the instructions in the template. Please make sure the file is not protected.
If the uploaded extended abstract is not in PDF, it will not be included in the review process and it will be rejected.
EAGE has transitioned onto a new platform for it's abstract anbd submission process.
Follow These Steps:
- Once you click 'Submit paper' you will be redirected to a login portal.
- Then you must click 'I cannot login'.
- From here you can reset your password.
- Then you can use this portal to upload and manage your submission.