Near Surface Geoscience Conference and Exhibition 2019

The World's Most Significant Near Surface Event

Date
8 - 12 September
Location
The Hague, Netherlands
Registration
Closing soon
Call for papers
Closed

Submission Deadline for the Technical Programme

The deadline to submit an extended abstract is 15 April 2019, 23:59 hrs (GMT +2)

Anti-Plagiarism Statement
EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Publication
The accepted extended abstract is published on EarthDoc, which is an official EAGE publications, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore, EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

Cancellation information
In case authors want to withdraw their abstracts please adhere to the following deadlines:

Withdrawal of accepted presentations before 15 July 2019: your presentation will not be included in the Programme & Catalogue (P&C) and the related extended abstract will not be uploaded to EarthDoc.

Withdrawal of abstracts/presentations after 15 July 2019: your presentation may not be removed from the P&C as that may have already been taken into production by then. The related extended abstract will not be uploaded to EarthDoc or will be removed if already uploaded.

Only extended abstracts that have been presented will be (remain) available on EarthDoc. If the presentation has not been given, the related extended abstract will be removed, before or after the event. Therefore, both withdrawn presentations and ‘no-shows’ will be removed!

Please keep in mind that cancellations of presentations after 15 July 2019 are considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.

Note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

Selection Process
The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office by 15 April 2019 23:59 hrs (GMT +2) and authors will be notified by end of June 2019. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is composed.

Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 1out of every 4 submitted extended abstracts is rejected!

The extended abstracts must be relevant to one of the conference topics. Authors are required to indicate the topic under which their extended abstract should be evaluated by the referees. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth.

Oral and poster presentations are treated equally.

Presentations
EAGE cannot make any contributions toward coverage of expenses relating to the presentation.

Layout of Extended Abstract
Titles should be relevant and short (max. 16 words allowed, ‘ – ‘ is considered one (1) word). 

The summary of the extended abstract (max. 200 words) must be copied/pasted from the online submission module to the cover page. Extended abstracts must be in English, original and not have appeared in any other publication.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and consequently be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are unacceptable.

Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.
Smaller figures may be placed in 2 columns. The caption of these figures may be placed in 2 columns as well but may also be placed in 1 column (alignment justified).

A good extended abstract set in the conference template (size: 2 MB) consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgments and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

Requirements for extended abstract
4 full pages, A4 size;
Within mandatory template;
Do not modify header, footer or font size of the template;
Do not include the title in the 4 pages of the extended abstract;
Do not include the summary in the pages of the extended abstract;
Use font ‘Times New Roman 11pts’ with single line space and use the standard Word outline level (body text);
Start the body text of your extended abstract directly under the event logo;
NO additional empty lines to fill up the page;
Margins 2.54cm on all sides (1”);
Including at least 1 graphic/figure;
Including references. 

Template usage

  • Do not make a coverpage for your extended abstract. EAGE will make this for you with the title, authors and summary. Therefore, do not include this information in the body text of your extended abstract. 
  • Start the body text of your extended abstract directly under the conference logo 
  • Use font ‘Times New Roman 11pts’ with single line spacing. Set the alignment as justified and use the standard Word outline level (body text). 
  • Do not add empty lines or modify the line space. 
  • Use 2,54 cm (1”) for top, bottom, left and right margin.
The lay-out of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.

Example of an extended abstract [PDF:438KB], by courtesy of G.D. Wach.

Uploading your abstract 
Your extended abstract will be uploaded in several steps using the online submission module. The body of the extended abstract must be uploaded using the template (Word: docx [422 kB]).

If your uploaded document is a PDF, please make sure the file is not protected.